Viewing The Calendar
To access the calendar, go to the following link with your web browser.
Choose either the Sunday School or Church Volunteer schedule. You will see a schedule similar to the following.
These are all the shifts that have been scheduled so far for the month you are viewing. Use the arrow buttons to navigate to the month you wish to schedule.
Click the Log In button at the top of the schedule. You will be presented with the following Log In screen. Fill in the username and password you have been provided. If you do not have one, can’t remember what it is, or have any other problems, please contact either Maryann or Sheldon.
You will be brought back to the Schedule page, which now shows all the available shifts, whether they are filled or not.
Adding A Shift
Now let’s add a shift. For this example, we will fill the Song Leader shift for May 1st. Click the plus sign for this date and ministry. You will now see the ADD NEW SHIFT screen.
Length Of Shift
Enter the time of the shift by clicking on Shift Templates.
Choose the appropriate template. For this example, we will use the Worship / Sound / Multimedia template. NOTE: you can enter the times manually if you choose.
You will now see a list of available staff. Note: all staff for all ministries in the church are listed here. Be careful to choose only those that are willing to serve for the ministry you are scheduling for.
Select the staff member(s) you are scheduling for this shift (in this case we are choosing Barb).
NOTE: if the staff you are scheduling does not appear, please contact either Maryann or Sheldon to have them added.
Scroll to the bottom of the page and click Assign Selected Staff
This brings you back to the ADD NEW SHIFT screen.
Verify Shift Information
IMPORTANT: Verify that the shift Status is Active, otherwise the shift will not appear on the schedule.
The notification email is active only for those staff who have registered for email notification on the website. Please leave checked for now.
Once you’ve verified all information for this shift, Click Add New Shift.
You will now see the new shift has been added to the staff schedule.
Repeat for the rest of the month.
Changing A Shift
Making changes is just as easy. Click on the shift / name of the person you wish to change. In this case we will change Barb to Don. So click on Barb on May 1st. This will bring up the shift details for Song Leader for May 1st.
Click on Barb’s name. This will bring up the list of staff.
Choose the replacement staff. In this case we are selecting Don. The updated shift will now appear.
Click SAVE to complete. The updated schedule now appears.
That’s all there is to it! You can now log off by clicking on your name at the top of the schedule and clicking Log Out.